During our July 19th meeting the initiating committee reviewed what meeting places were available, and found, that most places were already reserved for the year. However, the only location, that is able to host two hundred people (our goal as for the size) in Amherst, still had a single opening – right on the date we would like to hold our All Things Community event, October 13th. Considering this being a highly unique state of things, we decided to jump on it.

Through Wendi’s heroic show of force, we have successfully made our reservation. As Wendi says:

“Good news! I dropped off all the paper work to Amherst Middle School on Chestnut Street – we are all set for October 13th. Event from 12:30-5:30…we have the building from 11:30-6:30. Whew…can’t believe the hurdles to make that happen. One day event liability insurance is in place and proof of coverage was dropped off today with the check and ‘Facilities Request Form’.
So, we’re committed now!”

Here are the financial facts:

Venue: Amherst Regional Middle School. October 13th – Event 12:30-5:30.
We are there (I’m estimating) 11:00-6. Custodian must be there 1/2 hour before and after we are there.

Cost: Custodian 10:30-6:30 – 8 hrs. @ $35. = $280.
Auditorium 11-6 p.m.-7 hrs. @ $35. = $245.
Administrative Fee = $60.
Total Venue Cost = $585.

Mandatory ‘Special Event’ liability Insurance = $270.
required by the school. I spent quite a bit of
time finding the cheapest policy to meet our
needs.

Event Cost plus about $50. misc. $905.
materials and supplies:

All what has been necessary is paid for by Wendi and Gabor. On the Aug 2nd meeting more members donated money to help the process, and we also have some money saved from previous events, donations.